Liberty Lake Condominium HOA
Board of Directors Meeting
November 19. 2008

Board Attendees were: Bill Isabell - President
George Kenicer - Vice President (via teleconference)
Bill Halstead - Treasurer
Rod Irwin - Member at Large(Also Resident Council Chair)
Not in Attendance: Bob Atherton - Secretary
Staff Attendees were: Larry Cater - Property Manager

The meeting was convened and called to order by President Bill Isabell at 7:13 p.m.

Minutes for the Board Meeting of September 17, 2007 were approved.

Action Items: (Old)

1. Health Ins for employees; A meeting with Fernando, Jose, Stephanie explaining the insurance program was a success. Both Fernando and family and Jose are going to sign up, paperwork still must be done for Jose. Larry check to see if premiums are pre or post tax.
2. D building siding; Done, the cost was 5758.69 dollars.
3. Rain gutters; Some are done. Moss was found during cleaning and should be dealt with either by zinc strips or spraying. Some talk regarding vents in the clearstories, no decision.

Financial Report:

Larry mentioned the need to finish the reserve study draft by the March Board meeting so that any reserves that need to be moved , because of that study, to the operating account could be done
The Insurance reserves are on track.
Managers apt rent for Sept was paid in Oct so Oct shows a double billing.
There was a discussion on the use of credit cards and petty cash and the conclusions were;
1. Larry will not use his own cards for LLC. The Capitol One LLC card will be used for all purchases except using petty cash as needed. Fernando can use petty cash to shop.
2. Bill Isabell mentioned just using debit.
Bill Halstead mentioned that tracking each transaction is easier by credit card.
LLC has a account with Pac Supply but it is expensive.
A/R Aging Summary
D-17 and D-24 will receive a disconnect letter.
H-3 has a new owner and is paying up back dues.
D-5 up and down with payments but Marsha wants to straighten it all out.
Because of the economy it is important to keep and eye on dues deliquencies so they do not slip too far into arrears.
Rod asked if you can autopay your dues from a bank account and the answer is yes.

Property Manager Report

1. Larry stated all is running smoothly.
2. The spa; a company has been hired to keep the chemical balance but the problem still exists and the spa is not open.
3. New fence for in front of C bldg will be installed by Fred; price approx, 800.00 any remainder of fencing will be used if possible.
4. Light fixtures are being updated so that maintenance can have only two kinds of bulbs. that process is almost complete, 8 have been purchased 4 more to go.
Resident Council Report
The residence council is moving along. The guidelines for all new residents have been made and printed and are available online at www.libertylakecondominiums.com at the bottom of the page. These are the talking points and will be used as a guide.
The next order of business for the council is to contact the Chamber of Commerce to see if they want to add a packet to the new residents at LLC. Larry showed off the new packet that each resident gets upon move in, still a work in progress but looks great.
When the website is fully up it was suggested a post card be sent to each owner introducing the site.
George would like the Bylaws and Rules and regulations to be online plus forms for rentals and renting the cabana, Rod thinks that is possible. George is to send Rod some site information for comparison purposes.
Other items for the council to work on are the Rules and Regulation changes , the reserve study and policies and procedures lists.

Old Business

F-6 The power has been turned off as the amount owed has reached 3600.00 dollars. This decision is backed by Shaw Hicks, our lawyer, in a letter to the LLC that we have that right. The city however is balking at having the door sealed by the code people unless City light turns off the power for non payment. Since we have opinions that say we have the right to shut off power it presents the same reasons for sealing the unit as if city light did it. Larry would like to get a new atty who is more aggressive at getting a solution from the city. Shawn does not want to go to foreclosure on f-16 as it takes forever, perhaps a year yet that is our only leverage.
Bill Isabell would like to foreclose and use a new attorney. Both Isabell and Halstead would like Larry to compose all information and give that first to Bill Halstead and then have it go to Stricart (sp) a attorney who handles this type of thing for condos. Halstead would present the information to the attorney with Larry as backup.
New Business -
1. Voted and approved: Employee raises;
Fernando; new hourly, 15.50. Three weeks of vacation.
Jose; new hourly, 12.00.
Yolanda; new hourly, 11.00

It was mentioned that with all the increases in employee cost that dues may rise.
Discussion involving raising the 1st time move in fee to 100.00; no decision
Discussion about tightening up fee collection on all fronts.


Action Items (New)

Larry: Need to have structure indicating how much vacation time each employee gets as well as how much sick leave.
Larry: Need to have structure for policies for personnel; ie duties
Bill Isabell: Sends out policies for personnel of other condos to Larry.

The next Board of Directors meeting will be at 7pm Wednesday January 21 2009, in the Cabana.

The meeting was adjourned at 9:12 p.m.

Minutes by: Rod Irwin
12/12/2008